LEAN IN on Productivity and Effeciency

Ever wish there were just a FEW more hours in every day?
Ever see someone else that just seems to have more TIME than you do?
Ever know someone that just seems to get more done in less time than you can?

The good news is that every human being has the same # of hours every day. Period.
NO one is “making” more hours in their day.  And when you witness others going through life…. getting things done… efficiently, organized, and with clarity, focus, ease and grace… you can KNOW that it can be your experience too.

IT CAN BE DONE. The question is how?

In July we are going to take a look at MANY skills you can learn to improve efficiency… ONLY YOU can decide if you are going to USE the tools you learn.

You will be the same person next year as you are now… except for the CHOICES you choose between now and then; the TEACHINGS you absorb- and how you are USING the tools from those teachings;  and by the effect of the LEARNING from people you invite in your life.

We live in a world of managed Chaos. How we manage that chaos determines a life of chaos, or a life that chooses clarity, focus, ease, and grace.   I think all of us want the latter.   So again… the question is HOW?

One of the KEYS to that is EFFICIENCY.
ef·fi·cien·cy  [ih-fish-uhn-see] noun
1.the state or quality of being efficient; competency in performance.
2.accomplishment of or ability to accomplish a job with a minimum expenditure of time and effort
3.the ratio of the work done or energy developed by a machine, engine, etc., to the energy supplied to it, usually expressed as a percentage

ef·fi·cient [ih-fish-uhnt] adjective
1.performing or functioning in the best possible manner with the least waste of time and effort; having and using requisite knowledge, skill, and industry; competent; capable:

What are the things that improve efficiency?
1. KNOWING your job and the skills it takes to do that job
2. Choosing verses Wanting… Choosing the correct action to take… and taking it. Wanting just drags things out…
3. Creating Productive “work spaces” – Including your desk (and all the drawers), your office(s), your car, your computer, your smart phone, your database, email, calendar.
– You know where everything is and the area is organized
– Nothing around to distract you
– Left SPACE in your schedule and physical space to move things to if you need to
– EVERYTHING IS CLEAN – get a big trash can and trash all the garbage.

4. Managing your Day, both personal and work life. ALL of it needs to go in the calendar.
– Remember should be: A HISTORY of the past and VISION of the future  (Do it, move it, or delete it)

5. Prioritizing & Delegating.
– Wendy Ellien of “Enough is Enough, get Control of your Stuff” says: We get mail, email, voice mail, verbal requests, thoughts every day…
– Make 1 of 5 choices about each of those things.
1. Let it go – trash, get rid of it
2. Let it go to someone else  – communicate &  delegate to someone
3. DO IT NOW – if it’s less than 2 minutes – handle it NOW
4. Further Action File – In-box… stuff to get done later (get it out of your face and into the further action file)
5. Future Reference File – stuff you want to save for now

6. Deciding what you can give up to create space for what you need and really want.

7. Realizing things take longer than you expect and allowing for that.  Efficient people leave PLENTY OF TIME to do the things they want to do. They are NOT feeling “frantic” running from action to action… they LOOK like they have “more time” because they ALLOW more time…

8. TAKING down time for you… too many hours/days of work in a row and your efficiency PLUMMETS. Must rest your brain from your work on a regular basis.

9. Stop trying to “multitasking” and start “uni-tasking”.  Work studies show that 96 minutes of uninterrupted work is the goal… the people that are MOST EFFICIENT do 2 sets of 96 minute work tasks each day. That’s it!  about 3.2 hours total, but done in those 2 big bursts of 96 minutes each. FOCUS is DOING and THINKING the same thing at the same time.

10. Never get it all done, so set the expectation that you will do the BEST you can with the time you have. Be open to a “better way” – the idea of the book You2

You2  allows you to see ways of doing things differently for bigger, better, faster results.

It’s the idea of instead of 1+1+1+1+1+1+1+1+1+1+1+1+1+1+1+1=16 …. to 4+4+4+4=16…. 4×4=16…  to 42= 16
Less effort to get to the same result…

Be open to that thought…

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